Add Candidates to the Talent Database

To upload candidates directly to your database, you need to deploy the "Candidates" item from the top menu and select "Basic search":

Once here, on the right-hand side, you will see two icons as shown below. Let's start with the "Mail Logo":

1. Add Candidates via Email

By clicking on the email icon, the system will generate an email address from which you can upload candidates directly to the database.

Duplicate Candidates

It is possible that when you upload a candidate via email to your database, the candidate already exists.

When you send a candidate via email, the system tries to recognize the email within the file. If it finds it and also finds a candidate with the same email in the database, it does not create a second duplicate candidate but updates the existing candidate in the database. In this case, it only updates the file, as it is the only data we have for the candidate, having sent it via email.

The same happens when a candidate applies to multiple job offers. Each time they apply, their CV is not duplicated, but their data and CV file are updated with the new information provided by the candidate.

1.1 Use the provided email address to upload candidates directly

You can modify this email address to make it easy to remember.

1.2 Candidates you upload will be named by the system as an email

Attention! All candidates you upload via email will appear in your database titled as an email and you will need to manually edit the name. You only have to click on the pencil icon located to the right of the name. Please note that if you perform a search, the system searches by the CV content and not by the name the name in the form of an email generated by the system.

On the contrary, if you upload a candidate, and the email is found in the file, it means the candidate already exists. In this case, you will be notified that "the candidate already existed in your database and has been updated successfully."

Note: Despite being titled as an email, the system allows searches through the content of the candidate's CV.

1.3 Edit each profile

You can edit the candidate's name by clicking on the pencil icon:

2. Upload Candidates to the Database with "Add People"

With this option, you have the possibility to upload candidates one by one or in multiple.

2.1 Upload candidates one by one

2.2 Upload "Multiple" candidates

Thanks to the upload feature, you can upload several candidates at once.

Attention! candidates you upload via email will appear in your database titled as an email and you will need to manually edit the name. You only have to click on the pencil icon located to the right of the name. Please note that if you perform a search, the system searches by the CV content and not by the name the name in the form of an email generated by the system.

Note: Despite being titled as an email, the system allows searches through the content of the candidate's CV.

3. Upload Candidates Directly to Your Processes

Imagine you want to upload a candidate to a process you are working on. With this option, you can upload candidates directly to the position you desire. Here's how:

3.1 Upload them manually

3.1.1 One by one

3.1.2 Several at once

3.2 Upload them via email

You have the option to upload candidates via email to the different folders in the process.

GDPR

Remember that the candidates you upload to the positions and the database ("Candidates") will receive an email asking for authorization to process their data. If the candidate declines authorization, they will be sent to the recycle bin and will be deleted within a maximum of thirty (30) days. You will be notified by email of the permanent deletion of their profile.