Know the Screener Search Tool

The Screener Search Tool is a tool designed to explore the data you have stored in Talent Clue, helping you sift through candidates from one of your job positions or from the database.

You can access and use Screener from two different places. If you are working on a position, you can use Screener from any of the following folders: Applicants, In process, Shortlist, and Discarded. You can also use it from the database. The working environment of the Screener is the same; the only difference is the number of candidates you will be sifting through.

Access from one of your positions

1. Click on "Jobs":

2. Click on the title or on Applicants, In process, Shortlist or Discarded in the position you are going to work with:

3. Click on the Screener icon:

Screener Search Tool Workspace

Once inside the Screener, you will see a title in the top left corner. This title informs you that you are going to perform a search in the "Applicants" folder for the chosen position, in this case, "Director/a Gerente".

Please note that this title informs you of the position you are in and the folder where the search will be applied.

Typically, when you use the Screener in one of your positions, you will conduct a quick screening of the candidates in the selected folder. Therefore, the number of candidates you will be screening will appear in this green bar.

The "Back" button allows you to return to the candidate management page for the position.

What are "Filters"?

When you first enter the Screener, you won't have any filters applied yet. Filters are the tools that help you sift through candidates. The great thing about this tool is that you can create your own customized filters. These filters represent the fields that the candidate fills in on the application form. In this example, you can see all available filters, but you may not have as many filters, depending on the application form you have with fewer fields. If you need a more comprehensive form, please contact your Talent Clue representative.

Click here to learn more about filters.

Configurable Application Form

There are different types of forms, some more complex and others simpler. If you need more fields in your forms, you can contract more extensive information.

What are "Profiles"?

Profiles represent a set of filters. To sift through candidates, you need to select multiple filters. You can save these sets of filters so that in future searches, you can simply load them.

Click here to learn more about profiles.

Access from your Database

1. Click on "Advanced search":

 

2. Click on the green funnel icon to access the Screener:

Screener Search Tool Workspace

As you will notice, the environment is the same as when you enter through one of your positions. In this case, you can conduct searches across your entire database. The screening is done using Filters, and you can configure and save them to save time in future searches.

As indicated by the Screener title at the top left, searches are conducted throughout your subsidiary's database.

Segment Bar

In this bar, which starts as green at the beginning (before screening) and turns partly red when you begin screening, you will find different segments of people discarded based on your filters. In the image above, you see the green bar because no filters have been applied. When you apply filters, you will see the bar as in the image below. The red divisions on the bar correspond to the filters you have applied, which are clickable. You can even see which candidates have been discarded. To access the candidates who have been screened, i.e., the green segment, simply click on the green bar.

IMPORTANT

When you filter in the Screener, there are fields that belong to candidates and others that come from applications. A single candidate can have N applications.

The column with the number indicates whether they are applications or candidates (in this case, applications). However, what the bar shows is the total number of candidates. Therefore, when filtering by application fields, the resulting number of candidates that appears on the bar will always be the same (in the case where each candidate has only one application) or lower (multiple applications from the same candidate).

How to Use Filters

Filters represent all sections of the application form that the candidate completes when applying for a job, as well as data related to their application. In this case, you will see all the possible fields in a configurable Talent Clue application form. Let's go through each of the fields that make up the filters.

General

  • Keywords: With this filter, you can perform "boolean searches".
  • Main CV: Keywords: With this filter, you can perform "boolean searches", applying this search only to the candidate's main CV.

Keywords

Enter keywords, and the system will search for them in all the information available in Talent Clue about the candidate. After entering the keywords, click on the green icon, and the system will show you how many candidates in your database meet these requirements.

 Do you know the "boolean searches" manual? Please contact your Talent Clue representative, and they will provide it to you.

Cutoff Points

Sometimes, you may need to search for information up to a specific date. With Screener, you can create cutoff points to obtain the desired information.

To do this, click on the yellow box gear that appears below:

Once inside, you will see how to enter values correctly to make the cutoff accurately. Once added, apply it, and it will show you the information you desire up to the date you specified in the cutoff point.

Application

These are data related to the candidate's application:

  • Job: for which position you want to screen.
  • Status: it can be in progress, applied, discarded, or finalist.
  • Application Date: the date the candidate applied.
  • Source: where the candidate learned about the company.
  • Discard reason: the reason for discarding the candidate.
  • Read/Unread: indicates whether the candidate's CV has been read or not.
  • Job title: the candidate's job title.
  • Department: the department they belong to.
  • KQ Mark: Killer Questions scores relative to the total.
  • KQ Score: Killer Questions scores as an absolute value.
  • Interview Status: indicates the interview status with the candidate.
  • Stages: filter by sub-status within the processes.

Application Filters

Next, you can see each of the filters that make up the application-related fields:

Personal Data

  • Age
  • Country of birth
  • Gender
  • Nationality
  • Disability Level
  • Is employee?: This field indicates whether the candidate is currently part of the company.

Personal Data Filters

There are filters where the searches will not be exact, and you will have to enter ranges, such as age.

Place of Residence

  • Country
  • Province
  • Postal Code
  • City

Residence Filters

You have the option to select multiple fields at once:

Education

  • Academic Degree
  • Speciality
  • Specific Courses
  • Other training
  • Other cards and certificates

Education Filters

Languages

  • Languages (proficient)
  • Languages (intermediate)
  • Languages (basic)
  • Languages (All)

Languages Filters

Preferences

  • Work Areas where the candidate would like to work.
  • Subarea: in which subarea the candidate would like to work.
  • Shift
  • Contract type
  • Incorporation Date
  • How did you know us?: Indicates where the candidate learned about our company.

Preferences Filters

Skills

  • IT Level

Skills Filter

Work

  • Headline: Indicates the candidate's current or last position.
  • Working status: Indicates the candidate's employment status, such as employed, unemployed, etc.

Work Filters

Logistics

  • Driving license
  • Type of driving license: Type of driving license held by the candidate.

Logistics Filter

Internal Data

All the filters in this field are at the internal level:

  • GDPR status
  • Last Consent (GDPR)
  • Added on...
  • Updated on...
  • Referrals: Who referred the candidate.
  • CV comments: A free-text field where comments included in the CV can be found.
  • Labels
  • Client Allocation: Area where the candidate could work: based on your criteria, not theirs.
  • Client Suballocation: Subarea where the candidate could work: based on your criteria, not theirs.

Internal Data Filter

How can I create Search Profiles?

A profile consists of a set of filters. When you first enter the Screener, you won't see the "Profiles" column because you haven't created any yet. As soon as you start adding profiles, the option to save them will appear, and when you do, you can give them a name to remember them. That's when you've created a profile. In this article, we'll show you how.

Select the filters you want

As mentioned earlier, to create a profile, you need to select multiple filters. In this case, we've selected the filters for Age, Country, Nationality, and Academic Degree:

Click on "New"

Click on "New" to create a profile and have it saved for whenever you need it.

Give it a name

Assign a name to your profile and click on "Create":

Example of Search Profile Repository

Here's an example of the repository where you can have saved profiles:

Still Want More?

If you want to learn more and make the most of Screener, you can also check out our training on structured searches by clicking here.