Job Management
After posting a position, candidates will begin to apply for the job opening. These candidates will appear directly in the "Applicants" folder. To access the management of a position, you need to click on the title of the position in the "Open Jobs" section.
Overview
Once you've entered the position, you'll see that on the left, there's a column where the candidates appear. If you've just created the job opening, you'll see that you only have candidates in the "Applicants" folder. You can enter any process and choose the candidate you want to view their resume and data.
At the top right, you'll always see the total number of candidates you have for the position:
"Applicants" Management
When candidates apply for a job, they appear in the "Applicants" folder, and from there, you have the option to either reject them or move them to the next stage, placing them in the "In process" folder. Let's explore all the options Talent Clue offers.
Promote or Discard Profiles
With a single click on the following icons, you can either discard candidates or promote them to the "In process" folder.
IMPORTANT:
If you've mistakenly discarded a candidate, you can recover them. Go to the "Discarded" folder and click on the green thumb that will appear on the right. This action will send them back to the "Applicants" folder.
Note that if you have automated messages enabled to notify candidates when they're rejected, this candidate would have already received the notification. It might be worthwhile to send them an email explaining that it was an error.
Profile Filters
You can filter candidates based on the provided fields, such as talent source or age, among others.
Killer Questions and Open Questions
The following icons provide information about the Killer Questions and Open Questions that the candidate has answered. You can click on them to find out the candidates' responses.
View CV
Click on the candidate's name to view their CV.
Applicants CV Viewer
In this viewer, you'll find a toolbar located in the top-left corner, from which you can perform various actions. Let's go through them one by one.
With a single click on the following icons, you can either discard candidates or promote them to the "In process" folder.
When you move candidates to the "In process" folder, they won't receive any automatic messages. They will only receive messages when you reject them, provided you have that message enabled in the "Message Templates".
IMPORTANT:
If you've mistakenly discarded a candidate, you can recover them. Go to the "Discarded" folder and click on the green thumb that will appear on the right. This action will send them back to the "Applicants" folder.
Note that if you have automated messages enabled to notify candidates when they're rejected, this candidate would have already received the notification. It might be worthwhile to send them an email explaining that it was an error.
"In process" Management
Let's see how to manage the "In process" folder.
You've reviewed the Applicants in your job opening and promoted those that interest you. Now you can start working with them. When you're working with this folder, you'll have different functionalities.
Candidate's Personal Profile
Through Talent Clue, you can assign stages and schedule interviews with your candidates. In the left column, you'll find the candidates' profiles.
With a single click on the following icons, you can either discard candidates or promote them to the "Shortlist" folder.
IMPORTANT:
If you've mistakenly discarded a candidate, you can recover them. Go to the "Discarded" folder and click on the green thumb that will appear on the right. This action will send them back to the "Applicants" folder.
Note that if you have automated messages enabled to notify candidates when they're rejected, this candidate would have already received the notification. It might be worthwhile to send them an email explaining that it was an error.
CV (Options Toolbar)
Unlike applicants, candidates who have been promoted to "In process" will have more options. Let's go through each of them.
Edit their personal profile
With the following icon, you'll have access to each candidate's personal record. Click on it to edit their information.
Edit their tags
Using the following icon, you can edit the candidate's tags.
Download their CV
You can download the candidate's CV by clicking on the following icon.
Print their CV
Click on this icon if you want to print the candidate's CV.
Send the candidate to another position
You can move the candidate to another position using the following icon.
Candidate Comments
Use this icon to add comments about your candidates. Unlike notes, these comments are directly associated with the candidates and not the positions.
Send an Email to the Candidate
Need to send an email to the candidate? You can do so using the following icon.
Notes
With Talent Clue, you can add "Notes" to help you organize the candidate. These can help you remember things of interest about the candidate, your collaborators, or their skills. Make the most of these notes, and you'll see how useful they are. To create them, simply fill in the text box and click "Save."
Interview Notes
Adding interview notes ensures a proper selection process. That's why the tool provides the option to create as many interview notes as you need. To create one, click on the pencil icon.
Other Info
You also have the tab for additional information:
Candidate's Applicant History: Collects information about the Applicants they've participated in.
Additional Files: You can attach any documents to the candidate's profile. If you want to add a file, click "Add Files" and manage it through the upload manager.
"Shortlist" Management
From the "Shortlist" folder, you can manage the Applicants in the last step of the selection process.
It works exactly the same as the "In process" folder, with the difference that from here, you can mark an Applicant as hired by clicking the button with the green background cup.
IMPORTANT:
If you've mistakenly discarded a candidate, you can recover them. Go to the "Discarded" folder and click on the green thumb that will appear on the right. This action will send them back to the "Applicants" folder.
Note that if you have automated messages enabled to notify candidates when they're rejected, this candidate would have already received the notification. It might be worthwhile to send them an email explaining that it was an error.
"Discarded" Management
From the "Discarded" folder of a position, you can review candidates discarded due to Killer Questions or by yourself.
Recover a Profile
If you discard a candidate by mistake, you can recover them by clicking on the green thumb that will appear on the right. This action will send them to the "In process" or "Applicants" folder, depending on the folder from which you discarded them.
Note that if you have activated messages for discarded candidates, this candidate would have already received it. You might want to send them an email explaining that they were discarded by mistake.
