Invite People to a Process from Positions
With Talent Clue, you can invite people to your processes from your Database and from Positions. In this article, you will learn how to do it.
What will the invited individuals receive?
Your candidates will receive a personalised email from you where they can either accept or decline the invitation. Automatically, a PDF with the job description is attached.
Furthermore, whenever you invite a candidate from your database who has the b4work app, they will receive a notification where they can access the job position and sign up directly. You will streamline your processes with efficiency!
Invite from the Positions List
When you access your list of Open Jobs, click on the cogwheel icon located on the right side of the desired position and select the "Invite" option.
You cannot invite candidates to positions with the company hidden. Therefore, the "Invite" button will not appear in such cases.
Invite from one of your processes
It's possible that one of the candidates in a process you are working on is ideal for another position. You can send them an invitation from one process to sign up for another.
NOTE: When you invite a candidate to one of your positions, they will appear in the "Applicants" folder. When the candidate accepts the invitation, they will move directly to the "In process" folder. Otherwise, if they decline the invitation, the candidate will be sent to the "Discarded" folder directly.
This is the way to ensure tracking the candidate's response to your invitation. As long as they remain in "Applicants", you know they haven't responded to the invitation yet, but if you move them, you will lose track of their response.
You can invite candidates to other positions from any folder: "Applicants," "In process," "Shortlist" or "Discarded." Navigate to the folder you want to work in and click on the "Actions" button:
Next, you will see a list of candidates in the folder you were in. Select the candidates you need, click on "Choose an action" and select "Invite to apply":
Once you've clicked, a job position search field will appear for you to choose which position you want to invite them to.
You will also see the email message template that will be sent to your invited candidates. You can customize the message as much as you like.
In the email body, the text "!username" will automatically be replaced with the invited candidate's name, while the following texts will be replaced with links to "Accept the position" and "Decline the position":
- !link_update_profile_apply : Accept the position
- !link_no_apply : Decline the position
If you forget to invite a candidate, you still have your database available just below the message template.
Invite When Creating a Position
When you create or edit a position, a preview window will appear. From this window, you can access your database and invite candidates.
Follow the steps outlined in the process to invite the candidates you need from your database.
If this functionality is not available, please contact us through the support chat.